Bay AI

AI avatar host for event registration

Your guests say their name. She does the rest.

A real-time, conversational AI host on the front door of your event. She finds each guest on the list while she’s still talking, confirms in a sentence, checks them in, and registers walk-ins on the spot.

Talk to her now

Built for the Amazon Creator Summit. Try that kiosk on this page.

About 25 seconds check-in time per guest

Ash, the AI host, on the check-in kiosk’s welcome screen
Live AI host

Let’s get started, can I please have your first and last name?

How a check-in goes

It sounds like a conversation, because it is one.

  1. Kiosk screen: Ash asks for the guest’s first and last name

    01

    They tap, and say their name.

    “Let’s get started, can I please have your first and last name?”

    No app, no QR code, nobody scrolling for a confirmation email. A guest walks up and talks.

  2. Kiosk screen: Ash says she is checking the list

    02

    She’s looking before she’s finished the sentence.

    “Let me have a squiz at the list…”

    The lookup runs while she’s talking, the way a person talks while they type. There’s no silent spinner.

  3. Kiosk screen: the guest’s details on a confirmation card

    03

    Confirmed in one breath.

    “Yep, there you are. Maddie Kwan, @maddiekwan, mobile ending zero zero one. That all look right?”

    She never reads fields back one by one. The screen carries the detail; she’s the person in front of it.

  4. Kiosk screen: a tick, and the words You’re checked in

    04

    Checked in, and pointed somewhere.

    “Grab it and head to the main stage. Enjoy!”

    A yes, by voice or a tap, and they’re in. Every goodbye sends the guest on to the next thing.

The live demo

Don’t take our word for it. Check in.

This is the working kiosk we built for the Amazon Creator Summit, running in your browser. No sign-up, no form. Say a name and see what she does.

Ash, the AI host, on the kiosk’s welcome screen

Try saying

You’re not on this guest list, so borrow someone who is. Everyone on it is made up, and each one shows a different thing she does.

  • “Maddie Kwan”

    On the list

    She finds you, confirms in a sentence and checks you in.

  • “Sam Taylor”

    Two of them

    Two guests share the name. She asks which one you are.

  • “Jess Carmody”

    Not on the list

    She registers you on the spot, by voice or touch.

  • “Zoe Karalis”

    No email on file

    She asks for the missing detail, or lets you skip it.

Or try to trip her up: talk over her, mumble, change your mind, ask her something that has nothing to do with check-in. The live host is an AI and uses your microphone; please use made-up details, because speech and text go to third-party AI providers.

The awkward cases

Built for the moments that stall a check-in desk.

The easy check-in is easy for anything. These are the ones that hold up a line, and each is a scripted, tested path in the kiosk you can try below.

Two guests, one name

“Okay, funny one, I’ve actually got two of you. Are you @samtaylorfit, or @thesamtaylor?”

She treats it as the coincidence it is and tells them apart by handle or company. Tapping your own card works too.

Kiosk screen showing two guests called Sam Taylor to choose between

A misheard name

“Sorry, is that N-A-D-I-A? Just want to make sure I spell you right.”

Close matches are a prompt to check, never a dead end. She guesses, confirms, and owns it lightly.

Kiosk screen with Ash listening and buttons to type a name instead

Not on the list

“You’re not currently on the list, no dramas, let’s get you registered.”

Walk-ins are registered on the spot. They can say their details and watch her fill the form, or type them.

Kiosk registration form being filled in by voice

A missing detail

“I haven’t got an email for you though. Want to pop one in? Or skip it, honestly no stress.”

Gaps in your data get filled at the door, with the field on screen the moment she asks and a way out every time.

Kiosk screen asking for a guest’s email, with a skip button

People talking over her

She hears a guest start speaking before there’s a transcript, stops mid-word, and listens.

Voice or touch, always both

Everything she asks out loud has a button. A loud foyer or a quiet guest is never stuck.

Handles and companies

“@maddiekwan, nice.” “Bec from Wildfire Creative, got you.” She says each the way a person would.

The front door runs itself, so your team can run the event.

Your brand on the door

Her face, her voice, her script. Made for your event.

The host is cast, voiced and written for each client: what she wears, how she talks, the words she’d never say. The screen around her takes your brand, so guests meet your event, not our software.

  • A host from the line-up, portraitAsh, in the live demo
  • A host from the line-up, portrait
  • A host from the line-up, portrait
  • A host from the line-up, portrait
  • A host from the line-up, portrait
  • A host from the line-up, portrait
  • A host from the line-up, portrait
  • A host from the line-up, portrait

The host line-up designed for the Amazon Creator Summit project. Ash is the host in the working kiosk; a wider line-up and each new host are built per engagement.

Around the conversation

The rest of the front door, scoped to your event.

The kiosk conversation is built and working today. These are the pieces we design and build around it for each engagement, to fit how your team runs the day.

Built per engagement

A live view for your ops team

Who’s in, who’s waiting, which kiosk needs a hand. Search a guest, fix a detail, check someone in from the desk.

Built per engagement

Badges, printed as they confirm

A name badge at the printer beside the kiosk by the time she’s said goodbye.

Built per engagement

The run sheet on their phone

Schedule and venue map delivered by WhatsApp or email the moment they’re checked in.

Built per engagement

More hosts, more languages

A line-up of hosts across your kiosks, and check-in in the languages your guests speak.

Built per engagement

Hosting to suit your data rules

It can be hosted in an Australian region. We take you through data handling on the demo call.

Screens in this section are illustrations of what we build, not captures of a live system. For the Amazon Creator Summit, the finished piece is the kiosk conversation you can try on this page.

Tested, not promised

What we can show you, on the build you can try.

26 / 26
tricky names resolvedThe kiosk’s name-matching test suite: misheard, hyphenated, accented and half-given names, plus a planted pair of guests with the same name.
79 / 79
attempts to derail her, heldOur adversarial test run before opening the demo to the public: off-topic requests, prompt injection, abuse and attempts to make her say something she shouldn’t.
Voice + touch
for every single stepEach thing she asks out loud has a button on screen, so a loud foyer or a quiet guest never stalls the line.

Questions

The things people ask before they book.

Anything else, ask us on the demo call. It’s a conversation, not a pitch deck.

What does it cost?

It depends on your event: how many kiosks, how many hosts, what it needs to connect to. We scope it with you on the demo call, so you get a figure for your event rather than a generic one.

Is this a real build or a concept?

It’s a finished, working registration experience, built for the Amazon Creator Summit. The kiosk on this page is that build, running live. We’d rather you try it than take our word for it.

What if a guest doesn’t want to talk to a screen?

They don’t have to. Everything the host asks out loud has a button: type a name, tap to confirm, fill the form by hand. Voice is the fast way in, never the only one.

Can it wear our brand?

Yes. The host’s look, voice and script, and the screen around her, are made for each client. You’d see your event on the door, not ours.

What do we need on site?

A screen, a microphone and a reliable internet connection. We’ll go through hardware, placement and how many kiosks suit your doors on the demo call.

Does it work with our guest list and registration platform?

It checks guests in against your list and registers walk-ins into it. How it connects to your registration platform is scoped per event.

Can she go off-script and say something she shouldn’t?

She does one job. She turns down everything else in a line and goes back to checking you in, and every line is checked again before it’s spoken. Try to derail her in the demo.

What happens to guest data?

Speech and text are processed by the AI providers that run the host. The platform can be hosted in an Australian region, and we’ll take you through data handling for your event on the call.

Book a demo

Put her on your front door.

Tell us a little about your events and we’ll walk you through the kiosk, the awkward cases, and how it would look in your brand.

  • A walkthrough of the working kiosk, on your questions
  • Your brand, host and guest list: what’s involved
  • Scope and cost for your event, on the call
What do you run? Pick any

We’ll only use this to arrange and follow up your demo.

Book a demo

See it with your event in mind.

Four quick details and we’ll be in touch to set up a time.

What do you run? Pick any

We’ll only use this to arrange and follow up your demo.

Privacy notice

This page is run by Bay AI. This is what it collects and why.

When you book a demo

Your work email, name, company and what you tell us about your events. We use them to arrange and follow up your demo, and we keep with them the campaign you arrived from (the tracking parameters in the link you clicked) and whether you tried the demo.

When you use the live demo

Ash is an AI. While a live session is running, your microphone audio and anything you type are sent to the AI services that run her, including Anam (avatar, speech recognition and voice) and Anthropic (language model), to produce her replies. Please use made-up details. Nothing you enter is added to a real guest list, no message is sent to any phone number, and we don’t keep a recording of your session. To limit misuse we count sessions against a scrambled form of your network address.

Analytics and advertising

This page uses Google Analytics to understand how visitors use it, and LinkedIn’s Insight Tag to measure which of our LinkedIn ads lead to demo requests and to show our ads to people who have visited. Both set cookies on your device and send Google and LinkedIn details of your visit, such as the pages and sections you view, the demo steps you take, whether you book a demo, your browser and device, and your network address. LinkedIn may link this to your LinkedIn account if you have one. Google and LinkedIn may store this information outside Australia, including in the United States. You can block or clear cookies in your browser settings, and manage LinkedIn ad settings in your LinkedIn account.

On your device

The page stores the campaign you arrived from and, only if a booking fails to send, your form details so it can try again.

Your choices

You can ask us what we hold about you, and to correct or delete it, by writing to hello@bayai.com.au.